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KYB Documents Requirements for UAE 🇦🇪
KYB Documents Requirements for UAE 🇦🇪
Utkarsh Pathak avatar
Written by Utkarsh Pathak
Updated over a week ago

Short answer

List of Documents Required and Alternatives for UAE KYB:

  1. Certificate of Incorporation:

    • Confirms the company’s legal registration, name, type, and date of incorporation.

  2. Articles of Association/formation:

    • Mainland company: Memorandum of Association (MoA) and Articles of Association (AoA)

    • Free zone companies: Company Formation Certificate.

  3. Corporate Structure: Document showing ownership details and the percentage held by each shareholder.

    • Mainland company: Memorandum of Association (MoA) and Articles of Association (AoA)

    • Free zone companies: Share Register.

  4. Director Structure:

    • A record of directors' names and roles, often included in the Company License or Resolution of Appointment of Directors.

  5. Proof of Address:

    • Bank statement confirming the registered address of the company and having one recent transaction.

Long answer

These are the requirements that apply to all Emirates KYB:

  1. Certificate of Incorporation (COI)

    1. Purpose: Confirms the company’s legal registration, name, type, and date of incorporation.

    2. Issued By:

      1. Mainland companies: Department of Economic Development (DED).

      2. Free zone companies: Specific Free Zone Authority (FZA).

    3. Certification: Must be certified by the issuing authority.

  2. Articles of Association/Formation

    1. Purpose: Outlines the company’s structure, purpose, and governance.

    2. Documents:

      1. Mainland companies: Memorandum of Association (MoA) and Articles of Association (AoA).

      2. Free zone companies: Company Formation Certificate or equivalent.

    3. Certification: Required by a notary public or relevant authority.

  3. Corporate Structure

    1. Details: A document showing the ownership breakdown and percentage held by each shareholder.

    2. Issued By:

      1. Mainland companies: Included in MoA/AoA.

      2. Free zone companies: Provided via the Share Register or similar documents.

  4. Director Structure

    1. Details: Names, roles, and appointment resolutions of directors.

    2. Issued By: Licensing authority or company secretary.

    3. Certification: Often included in the Company License or Resolution of Appointment of Directors.

  5. Proof of Address (POA)

    1. Details: Recent bank statement (not older than 90 days) containing:

      1. Company name.

      2. Registered address.

      3. At least one recent transaction.

    2. Notes: Alternatives are not accepted.

  6. Shareholder/UBO Information

    1. Details:

      1. Full name, ownership percentage, and contact details for shareholders/UBOs holding 10% or more.

    2. Required Documents:

      1. Proof of Identity: Passport, Emirates ID, or other valid ID.

      2. Proof of Address: Bank statement (not older than 90 days).

  7. Representative Information (Optional)

    1. Details: Information for individuals authorized to act on behalf of the company.

    2. Required Documents:

      1. Proof of Identity: Passport or Emirates ID.

      2. Proof of Representation: Power of Attorney or Board Resolution.

Emirate-Specific Details

  1. Abu Dhabi

    1. Licensing Authority: Department of Economic Development (DED).

    2. Free Zone Companies: Abu Dhabi Global Market (ADGM).

    3. COI Names:

      • Mainland: Commercial License.

      • Free Zone: Certificate of Incorporation.

  2. Dubai

    1. Licensing Authority: Department of Economic Development (DED).

    2. Free Zone Companies: Dubai Multi Commodities Centre (DMCC), Dubai Silicon Oasis (DSO), and others.

    3. COI Names:

      • Mainland: Trade License.

      • Free Zone: Certificate of Incorporation.

  3. Sharjah

    1. Licensing Authority: Sharjah Economic Development Department (SEDD).

    2. Free Zone Companies: Sharjah Airport International Free Zone (SAIF Zone), Sharjah Media City (Shams).

    3. COI Names:

      • Mainland: Trade License.

      • Free Zone: Certificate of Incorporation.

  4. Ajman

    1. Licensing Authority: Ajman Department of Economic Development (Ajman DED).

    2. Free Zone Companies: Ajman Free Zone Authority (AFZA).

    3. COI Names:

      • Mainland: Trade License.

      • Free Zone: Certificate of Incorporation.

  5. Umm Al-Quwain

    1. Licensing Authority: Umm Al-Quwain Economic Development Department (UAQ DED).

    2. Free Zone Companies: Umm Al-Quwain Free Trade Zone (UAQ FTZ).

    3. COI Names:

      • Mainland: Trade License.

      • Free Zone: Certificate of Incorporation.

  6. Fujairah

    1. Licensing Authority: Fujairah Economic Development Department (FED).

    2. Free Zone Companies: Fujairah Free Zone Authority (FFZA).

    3. COI Names:

      • Mainland: Trade License.

      • Free Zone: Certificate of Incorporation.

  7. Ras Al Khaimah

    1. Licensing Authority: Ras Al Khaimah Department of Economic Development (RAK DED).

    2. Free Zone Companies: Ras Al Khaimah Economic Zone (RAKEZ).

    3. COI Names:

      • Mainland: Trade License.

      • Free Zone: Certificate of Incorporation.

Submission Notes

  1. Certification:

    • All documents must be notarized by an authorized notary public in the UAE.

    • Free zone companies must ensure their documents are attested by the Free Zone Authority.

  2. Translation:

    • Non-English documents must include certified English translations.

    • Arabic documents are accepted without translation.

  3. File Format:

    • Submit scanned copies in PDF.
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