The following documents are required to complete your KYB verification as a business based in the United States.
Core business documents
Document | What it confirms |
Certificate of Incorporation / Formation | That your company is legally registered — issued by the Secretary of State |
Articles of Incorporation / Organization | How your company is governed — filed during incorporation with the Secretary of State |
Corporate Bylaws / Operating Agreement | Internal rules governing company management and responsibilities |
Shareholder structure document | Ownership breakdown — submit any one: Shareholder Register, Membership List, or Operating Agreement showing percentage holdings |
Proof of registered business address | Lease agreement, utility bill, or bank statement — not older than 3 months |
Proof of nature of business | Confirms active operations — invoices issued to clients or service agreements with vendors or customers |
UBO and director verification
For every individual owning or controlling 20% or more of the company, the following are required:
Government-issued ID — US Passport, State ID, or foreign Passport with Visa or Green Card
Proof of address — bank statement, utility bill, or lease not older than 3 months
Liveness check — real-time selfie verification
All directors and control persons must also submit identity and address proof.
Documents that may be requested
Depending on your business profile and transaction activity, our compliance team may request:
Good Standing Certificate not older than 90 days
IRS EIN Assignment Letter
Latest tax return or financial statements
Source of funds or source of wealth documentation
State business license or sector-specific licenses
Import/Export permits (if applicable)
Submission requirements
All documents must be clear, valid, and legible
Submit as scanned PDF or image files
Ensure company name, address, and director details match exactly across all documents
Questions? Contact us at [email protected]
KYB requirements may vary depending on your business type, structure, and transaction profile. Our compliance team may request additional documents at any stage of the review process.
Detailed document breakdown
Certificate of Incorporation / Formation
Official document issued by the Secretary of State confirming legal incorporation, entity type, and registration number.
Where to obtain: State business registry or Secretary of State's office
Articles of Incorporation / Organization
Governing document outlining company purpose, structure, and registered agent information.
Where to obtain: Filed during incorporation with Secretary of State
Corporate Bylaws / Operating Agreement
Internal rules governing company management and responsibilities of directors and members.
Where to obtain: Maintained by Company Secretary or internal records
Shareholder structure document
Ownership structure listing all shareholders or members and their percentage holdings.
Accepted documents: Shareholder Register, Membership List, or Operating Agreement
Proof of registered business address
Confirms the company's registered or principal office address.
Accepted documents: Lease Agreement, Utility Bill, or Bank Statement not older than 3 months
Proof of nature of business
Demonstrates actual operations and legitimacy of business activity.
Accepted documents: Invoices issued by the company, Service Agreements or Contracts with clients or vendors
UBO and beneficial ownership information
Identity and address verification for all individuals owning or controlling 20% or more of the company.
Identity: US Passport, State ID, or foreign Passport with Visa or Green Card
Address proof: Bank Statement, Utility Bill, or Lease not older than 3 months
Liveness check required for each UBO
Representative information (if applicable)
If an authorised representative is acting on behalf of the company:
Required documents: Identity and address proof; Board Resolution or Authorization confirming authority
Additional documents (risk-based)
Depending on your profile, our compliance team may request:
Good Standing Certificate not older than 90 days
IRS EIN Assignment Letter
State business license or permit
Latest tax return or financial statements
Source of funds or wealth documentation
Sector-specific licenses (finance, healthcare, etc.)
Import/Export permits (if applicable)
Document checklist
Document | Purpose | Where to get it |
Certificate of Incorporation / Formation | Confirms legal registration | Secretary of State business registry |
Articles of Incorporation / Organization | Outlines governance and operational rules | Secretary of State |
Corporate Bylaws / Operating Agreement | Details governance structure and roles | Company Secretary or internal records |
Shareholder Register / Membership List | Confirms ownership structure and percentage holdings | Company Secretary or internal records |
Proof of registered business address | Confirms registered or principal office location | Lease, utility bill, or bank statement (not older than 3 months) |
Proof of nature of business | Confirms active operations and legitimacy | Invoices, service agreements, or contracts |
Identity proof of each UBO (20% or more), director, and authorised signatory | Verifies identity of key individuals | Passport, State ID, or Driver's Licence |
Address proof of each UBO, director, and authorised signatory | Confirms residential address | Utility bill, bank statement, or lease (not older than 3 months) |
Good Standing Certificate (not older than 90 days) | Confirms active and compliant status | Secretary of State |
IRS EIN Assignment Letter | Confirms tax registration | IRS |
Latest tax return or financial statements | Demonstrates financial standing | Company finance department or CPA |
Source of funds or wealth documentation | Confirms legitimacy of funds | Bank statements, contracts, or tax returns |
Sector-specific licences (if applicable) | Confirms authority to operate in regulated sector | State regulator |
Import/Export permits (if applicable) | Required for cross-border trade | US Customs |
KYB requirements may vary depending on your business type, structure, and transaction profile. Our compliance team may request additional documents at any stage of the review process.