The following documents are required to complete your KYB verification as a business based in the European Union.
Core business documents
Document | What it confirms |
Certificate of Incorporation / Registration Extract | That your company is legally registered — issued by your national business registry |
Articles of Association / Memorandum of Association | How your company is governed — filed with national registry or company secretary |
Shareholder structure document | Ownership breakdown of the company — Shareholder Register or equivalent showing percentage holdings |
Proof of registered business address | Utility bill, lease agreement, or bank statement — not older than 3 months |
Proof of nature of business | Confirms active operations — invoices issued to clients or service agreements with vendors or customers |
UBO and director verification
For every individual owning or controlling 20% or more of the company, the following are required:
Government-issued ID — national ID card or Passport
Proof of address — bank statement, utility bill, or lease not older than 3 months
Liveness check — real-time selfie verification
All directors must also submit identity and address proof.
Documents that may be requested
Depending on your business profile and transaction activity, our compliance team may request:
Beneficial Ownership Register Extract — mandatory EU-wide UBO disclosure
Financial statements or annual return — latest filings confirming operations
Bank account proof — IBAN letter or recent bank statement
VAT Registration Certificate — confirms EU tax registration
Additional documents for high-risk sectors (crypto, gambling, etc.)
Submission requirements
All documents must be clear, valid, and legible
Submit as scanned PDF or image files
Ensure company name, address, and director details match exactly across all documents
Questions? Contact us at [email protected]
KYB requirements may vary depending on your business type, EU member state, and transaction profile. Our compliance team may request additional documents at any stage of the review process.
Detailed document breakdown
Certificate of Incorporation / Registration Extract
Official registry document confirming legal incorporation and existence of the company.
Where to obtain: National company register (e.g., Infogreffe in France, Handelsregister in Germany)
Articles of Association / Memorandum of Association
Governing document setting out the company's rules, structure, and purpose.
Where to obtain: Filed with national registry or company secretary
Shareholder structure document
Ownership structure listing all shareholders and their percentage holdings.
Accepted documents: Shareholder Register or equivalent statutory records maintained by the company
Proof of registered business address
Verifies the company's registered or operating address.
Accepted documents: Utility Bill, Lease Agreement, or Bank Statement not older than 3 months
Proof of nature of business
Evidence of legitimate and active business operations.
Accepted documents: Invoices issued to clients, Service Agreements, or Contracts with vendors or customers
UBO and beneficial ownership information
Identity and address verification for all individuals owning or controlling 20% or more of the company.
Identity: National ID card or Passport
Address proof: Bank Statement, Utility Bill, or Lease not older than 3 months
Liveness check required for each UBO
Director information
Identity and address proof for all directors.
Required documents: National ID card or Passport; bank statement or utility bill not older than 3 months
Representative information (if applicable)
If an authorised representative is acting on behalf of the company:
Required documents: Identity and address proof; Board Resolution or Power of Attorney confirming authority
Additional documents (risk-based)
Depending on your profile, our compliance team may request:
Beneficial Ownership Register Extract
Financial statements or annual return
Bank account proof — IBAN letter or recent bank statement
VAT Registration Certificate
Enhanced due diligence documents for high-risk sectors (crypto, gambling, etc.)
Document checklist
Document | Purpose | Where to get it |
Certificate of Incorporation / Registration Extract | Confirms legal registration and existence | National business registry |
Articles of Association / Memorandum of Association | Governing rules and structure of the company | Company records or business registry filings |
Shareholder Register | Confirms ownership percentages | Company's statutory records or Company Secretary |
Proof of registered business address | Confirms registered or principal office location | Utility provider, landlord, or bank (not older than 3 months) |
Proof of nature of business | Confirms legitimate business activity and active operations | Invoices, service agreements, or contracts |
Identity proof of each UBO (20% or more), director, and authorised signatory | Verifies identity of key individuals | National ID card or Passport |
Address proof of each UBO, director, and authorised signatory | Confirms residential address | Utility bill, bank statement, or lease (not older than 3 months) |
Beneficial Ownership Register Extract | Identifies Ultimate Beneficial Owners | Central Beneficial Ownership Register (mandatory in EU) |
Financial statements or annual return | Demonstrates financial standing and operations | Company filings, auditors, or national registry |
Bank account proof (IBAN letter or statement) | Validates operational banking account | Issuing bank |
VAT Registration Certificate (if applicable) | Confirms EU tax registration | National tax authority |
KYB requirements may vary depending on your business type, EU member state, and transaction profile. Our compliance team may request additional documents at any stage of the review process.